Privacy Notice & Cookie Policy
This Privacy Notice sets out the data processing practices of The Federation of Image Consultants Limited (Companies House number 02505197) trading as the Federation of Image Professionals International (FIPI). Please note that all data thus captured will be used and held in accordance with the requirements of the Data Protection Act 2018. The Federation of Image Consultants Limited is registered with the Information Commissioner’s Offices as a controller, registration number: Z2587735.
The FIPI community exists to unify image professionals across the globe. We are committed to raising the standards within our profession, educating our members and to create a global awareness of our industry. We believe that by nurturing relationships and working in partnership with our peers, we build and develop sustainable foundations which unlimitedly lead towards a sustainable future for everyone.
The Federation of Image Consultants Limited is the controller. If you have any requests concerning your personal data or any queries regarding how we handle your data please contact us by emailing: communication@fipigroup.com or write to us at: Data Protection, The Federation of Image Consultants Limited, 45 Chase Court Gardens, Enfield, Middlesex, EN2 8DJ. Please put “Data Protection “ in the subject heading.
Please read this Privacy Notice and Cookie Policy and our Terms & Conditions carefully. If you do not accept these terms, then please stop using the Website and do not submit information through the Website, Landing pages, our Facebook page, Instagram page or LinkedIn page .
You can unsubscribe at any time via the unsubscribe link at the bottom of marketing emails we may send you or you can contact us directly with your wishes by contacting: communication@fipigroup.com using ‘Data Protection’ as the heading.
We update this Privacy Notice and Cookie Policy regularly and we will post the new version online and we encourage you to review this Privacy Notice and Cookie Policy from time to time to review any changes. We will inform you and seek consent, when we make major changes to this Privacy Notice and Cookie Policy.
What information about you do we collect?
When you register with us on our website or directly with an enquiry , membership application, event or service, you provide us with the following personal information:
- Your name
- Your addresses
- Your telephone numbers
- Your e-mail address
- Your IP address
Business cards were offered at meetings.
Data Sharing
We will share your information with the following:
Suppliers, subcontractors – we keep your information confidential, but may disclose it to suppliers or subcontractors insofar as it is reasonably necessary for the purposes set out in this privacy policy. However, this is on the basis that they have agreed to safeguard this information.
Our service providers – this includes external third-party service providers, such as accountants, auditors, experts, lawyers and other outside professional advisors; IT systems, support and hosting service providers; technical engineers; data storage and cloud providers and similar third-party vendors and outsourced service providers that assist us in carrying out business activities.
Government authorities – in addition, we may disclose your information to the extent that we are required to do so by law (which may include to government bodies and law enforcement agencies); in connection with any legal proceedings or prospective legal proceedings; and in order to establish, exercise or defend our legal rights (including providing information to others for the purposes of fraud prevention).
If we are involved in a merger, acquisition, or sale of all or a portion of our assets, you will be notified via email, account message and/or a prominent notice on our website of any change in ownership or uses of this information, as well as any choices you may have regarding this information.
The legal basis on which we will rely
FIPI collect and process your personal data on the basis of different legal grounds depending on the personal data being provided and the type of processing being undertaken:
Contract performance – processing is necessary for us to administer the pre-contract and contractual relationship between ourselves and you, our suppliers; members; potential employees in connection with the performance of a contract. Examples providing products, membership, events and services to you.
Legitimate interests – other types of processing of your personal information is that it is necessary for the purposes of legitimate interests pursued by FIPI or a business partner and where we have assessed that the interests, rights or freedoms of the individual have not been overridden. The legitimate interest will include marketing of our membership, products, events and services, where we believe you have a reasonable expectation that we will perform a particular type of processing on your behalf, where processing is strictly necessary for the prevention and detection of fraud.
Consent – will be relied upon in some situations where FIPI process your personal information. We will request your explicit consent where we require it to process your personal information, and this will be requested at the time the personal information is obtained. An example of this may be where you subscribe to our newsletter, etc.
Compliance with a legal obligation – processing is required to enable FIPI to comply with its legal obligations. Examples of this would be, business records, fulfilling a contractual obligation.
1. Marketing
We would like to use your personal data to send you details of products, events or services that we offer that we have identified as likely to be of interest to you. We will only send you information in line with the preferences you indicated when you provided the personal data.
If at any point you would like to opt-out of receiving communications from us, you can do this by clicking the unsubscribe link in the e-mail you receive from us or you can e-mail us at: communication@fipigroup.com using ‘Data Protection’ as the heading.
Testimonials & Reviews
Any testimonials, review or feedback submitted to us regarding our products, events or services, via our websites or e-mail may be used for marketing purposes.
2. Recipients/categories of recipients
In carrying out our business including our obligations to you, we may use sub-contractors. These will be accountants, email broadcasters, website hosting company and other contractors. We will ensure that they respect your privacy and abide by all data protection laws.
3. Transfers to third countries
As part of our processing activities, we may transfer your personal data outside the United Kingdom and the European Economic Area. We will always ensure we have a written data processing agreement with these processors to ensure the same level of data protection in the United Kingdom will apply.
4. Retention periods
We will keep your personal data in connection with your membership, the sale of a product or service for 7 years as we need to retain this data for our own accounting purposes and for legal and tax purposes.
In terms of personal data, we use for marketing, we will keep this data for as long as we are able to market to you and if you withdraw your consent or opt-out of marketing communications, we will keep your contact details only to ensure that we do not contact you again for marketing purposes.
5. Data subject’s rights
You have rights in respect of your personal data. We will need to confirm your identity before we can consider your request so, if you wish to exercise any of these rights, we will need you to confirm you are the data subject by providing photo ID and residency documentation, (i.e., a passport, driving licence, utility bill, bank statement).
The right to be informed – you have the right to be told about the collection and use of the personal data you provide. This privacy policy sets out the purpose for which we process your personal data, how long we will keep your data, who we will share your data with. If you have any questions on how and why we process your data, please contact: communication@fipigroup.com using ‘Data Protection’ as the heading.
If you want to know more about this right, the Information Commissioner’s Office (ICO) has more guidance on their website: https://ico.org.uk/for-organisations/guide-to-the-general-data-protection-regulation-gdpr/individual-rights/right-to-be-informed/
Right of access – you have the right to know whether we are processing your personal data, and to obtain a copy of that data. We would need as much information as possible to enable us to locate your data. We will respond to your request within 30 days of receipt of your request. If you want to exercise this right, please contact: communication@fipigroup.com using ‘Data Protection’ as the heading.
If you want to know more about this rights, the ICO has more guidance on their website: https://ico.org.uk/for-organisations/guide-to-the-general-data-protection-regulation-gdpr/individual-rights/right-of-access/
Right to rectification – you have the right to have any incorrect personal data corrected or completed if it is incomplete. You can make this request verbally or in writing. We will need as much information as possible to enable us to locate your data. We will look at any request and inform you of our decision within 30 days of receiving the request. If you want to exercise this right, please contact: communication@fipigroup.com using ‘Data Protection’ as the heading.
If you want to know more about this right, the ICO has more guidance on their website: https://ico.org.uk/for-organisations/guide-to-the-general-data-protection-regulation-gdpr/individual-rights/right-to-rectification/
Right to erasure – this right, often referred to as the ‘right to be forgotten’ allows you to ask us to erase personal data where there is no valid reason for us to keep it. We will look at any request and inform you of our decision within 30 days of receiving the request. If you want to exercise this right, please contact: communication@fipigroup.com using ‘Data Protection’ as the heading.
If you want to know more about this right, the ICO has more guidance on their website: https://ico.org.uk/for-organisations/guide-to-the-general-data-protection-regulation-gdpr/individual-rights/right-to-erasure/
Right to restrict processing – you have the right to ask us to restrict processing of your data. We will look at any request and inform you of our decision within 30 days of receiving the request. If you want to exercise this right, please contact: communication@fipigroup.com using ‘Data Protection’ as the heading.
If you want to know more about this right, the ICO has more guidance on their website: https://ico.org.uk/for-organisations/guide-to-the-general-data-protection-regulation-gdpr/individual-rights/right-to-restrict-processing/
Right to data portability – you have the right to move, copy or transfer your personal data from one IT environment to another. This right applies to data that you have provided to us and that we are processing on the legal basis of consent or in the performance of a contract and that processing is by automated means. We will respond to your request within 30 days of receipt of your request. If you want to exercise this right, please contact: communication@fipigroup.com using ‘Data Protection’ as the heading.
If you want to know more about this right, the ICO has more guidance on their website: https://ico.org.uk/for-organisations/guide-to-the-general-data-protection-regulation-gdpr/individual-rights/right-to-data-portability/
Right to object – you have the right to object to our processing of your personal data based on (i) legitimate interests, or for the performance of a task in the public interests/exercise of official authority (including profiling); (ii) direct marketing (including profiling); and (iii) for purposes of scientific/historical research and statistics.
- Legitimate interests/legal task – your objection should be based on your particular situation. We can continue to process the data if we can demonstrate compelling legitimate grounds which override your interests.
- Direct marketing – you have an absolute right to ask us to stop processing for the purposes of direct marketing. We will action your request as soon as possible.
- Scientific/historical research and statistics – your objection should be based on your particular situation. If we are conducting research where the processing is necessary for the performance of a public task, we can refuse to comply with your objection.
If you want to exercise this right, please contact: communication@fipigroup.com using ‘Data Protection’ as the heading.
If you want to know more about this right, the ICO has more guidance on their website: https://ico.org.uk/for-organisations/guide-to-the-general-data-protection-regulation-gdpr/individual-rights/right-to-object/
Rights relating to automated decision making, including profiling – you have the right in respect of automated decision making, including profiling. We do not undertake automated decision making, including profiling
If you want to know more about this right, the ICO has more guidance on their website: https://ico.org.uk/for-organisations/guide-to-the-general-data-protection-regulation-gdpr/individual-rights/rights-related-to-automated-decision-making-including-profiling/
6. Processing based on consent
Where we process your personal data based on your consent you have the right to withdraw that consent at any time without reason. You can opt-out by using the unsubscribe/opt-out in any marketing we send you and you can contact: communication@fipigroup.com using ‘Data Protection’ as the heading.
7. The right to lodge a complaint to the supervisory authority
If you are unhappy with any aspect of our handling of your data, you can make a complaint to the Information Commissioner’s Office – https://ico.org.uk/concerns/
We hope that you never find the need to feel unhappy with FIPI, but if you do feel you have a complaint, we would really appreciate it if you gave us the opportunity to rectify any problem, by contacting us in the first instance. You can contact us by emailing: communication@fipigroup.com using ‘Data Protection’ as the heading.
8. Statutory/contractual requirement to provide personal data.
The personal data that you provide to us is necessary for us to carry out the contract you have entered into with us or for us to perform our obligations under Statute. The personal data this refers to is the data collected in relation to the membership, products and services and if you request that we do not process your data, we will not be able to provide you with membership, products and services.
9. Automated decision-making including profiling
We do not process your data in this manner.
10. Cookies.
A cookie is a small piece of information sent by a web server to a web browser, which enables the server to collect information from the browser. Find out more about cookies on http://www.allaboutcookies.org/
We use cookies to identify you when you visit this website and to keep track of your browsing patterns and build up a demographic profile.
Our use of cookies also allows registered users to be presented with a personalised version of the site, carry out transactions and have access to information about their account.
Most browsers will allow you to turn off cookies. If you want to know how to do this, please look at the menu on your browser or look at the instruction on http://www.allaboutcookies.org/ Please note however that turning off cookies will restrict your use of our website.
11. Cookies.
A cookie is a small piece of information sent by a web server to a web browser, which enables the server to collect information from the browser. Find out more about cookies on http://www.allaboutcookies.org/
We use cookies to identify you when you visit this website and to keep track of your browsing patterns and build up a demographic profile.
Our use of cookies also allows registered users to be presented with a personalised version of the site, carry out transactions and have access to information about their account.
Most browsers will allow you to turn off cookies. If you want to know how to do this, please look at the menu on your browser or look at the instruction on http://www.allaboutcookies.org/ Please note however that turning off cookies will restrict your use of our website.
Cookies we use
| Cookie | Expires | Purpose |
| _ga | 2 years | Used to distinguish users. |
| _gid | 24 hours | Used to distinguish users. |
| _gat | 1 minute | Used to throttle request rate. this cookie may also be named _dc_gtm_<property-id>. |
| AMP_TOKEN | 30 seconds to 1 year | Contains a token that can be used to retrieve a Client ID from AMP Client ID service. |
| _gac_<property-id> | 90 days | Contains campaign related information for the user. |
12. Third party websites.
Our website may contain links to other websites that are outside our control and are not covered by this Privacy Notice. If you access other sites using the links provided, the operators of these sites may collect information from you that will be used by them in accordance with their privacy notice, which may differ from ours.
13. Changes to the privacy notice.
This privacy notice is regularly reviewed and will be updated when necessary. If we make any significant changes to this policy, we will communicate these to you.
Last Updated January 2022